Handling conflicts of interest properly is crucial for maintaining the integrity of the ZDHC Level 2 review process. Here's how to address potential conflicts:

1. Understand what constitutes a conflict of interest:
   • Any relationship with the supplier that could compromise your objectivity.
   • Financial interests in the supplier's business.
   • Personal relationships with key personnel at the supplier.
   • Recent employment or consultancy work with the supplier.
2. Fill in the Conflict of Interest Form:
   • This form is provided in your review package.
   • Complete it thoroughly and honestly for each review you undertake.
   • Even if you don't think there's a conflict, fill in the form to declare this.
   • Send the completed form back to ZDHC before finalizing your review.
3. Contact ZDHC immediately:
   • If you identify any potential conflicts, reach out to ZDHC right away.
   • Don't wait or try to handle it on your own.
   • Email your ZDHC contact with details of the potential conflict.
4. Wait for ZDHC's response:
   • Do not proceed with the review until you receive guidance from ZDHC.
   • ZDHC will assess the situation and advise on next steps.
5. Be proactive:
   • If you're unsure whether something constitutes a conflict, err on the side of caution and report it.
   • It's better to over-report than to miss a potential conflict.
   • Remember, you must submit the conflict of interest form before completing the review.
6. Maintain confidentiality:
   • Don't discuss potential conflicts with the supplier or other parties.
   • Handle all communication about conflicts directly with ZDHC.
7. Recusal if necessary:
   • Be prepared to recuse yourself from the review if ZDHC determines there's a significant conflict.
   • This protects both you and the integrity of the ZDHC process.
8. Ongoing vigilance:
   • Remain alert for potential conflicts that might arise during the review process.
   • If new information comes to light that could constitute a conflict, report it immediately.

Remember, transparency is key in handling conflicts of interest. Your professional integrity as a reviewer depends on addressing these issues promptly and honestly. When in doubt, always reach out to ZDHC for guidance.