This article explains how VAT is calculated on ZDHC Gateway invoices and what you may need to provide during checkout.
01/ Introduction
The ZDHC Foundation is registered in the Netherlands. VAT is applied to every ZDHC Gateway invoice based on your organisation's location. In some cases, you may be exempt from paying VAT directly to ZDHC, or you may be eligible to apply a VAT reverse charge.
02/ VAT by Location
| Organisation location | VAT treatment |
|---|---|
| The Netherlands | 21% VAT charged on every invoice |
| Other EU countries | VAT reverse charge available — no VAT charged by ZDHC if a valid EU VAT ID is provided |
| Outside the European Union | Tax-exempt — no VAT charged |
Dutch organisations
If your organisation is registered in the Netherlands, a standard VAT rate of 21% is applied to every ZDHC Gateway invoice. No additional action is required during checkout.
EU organisations (outside the Netherlands)
If your organisation is registered in an EU country other than the Netherlands, you may be eligible for a VAT reverse charge. Under this arrangement, ZDHC does not charge VAT on your invoice. Instead, you declare and account for the VAT yourself as part of your own tax submissions.
To apply the reverse charge, you must provide a valid European VAT ID during the payment step at checkout. If no valid VAT ID is provided, VAT will be charged on your invoice.
Note: It is your organisation's responsibility to ensure your VAT ID is correct and valid at the time of purchase. ZDHC cannot amend invoices retrospectively based on VAT IDs provided after payment.
Organisations outside the European Union
If your organisation is registered outside the European Union, your ZDHC Gateway invoices are tax-exempt. No VAT is charged.
03/ Where can I edit the VAT?
To update your VAT information:
- Click the dropdown menu in the top-right corner of the ZDHC Gateway.
Select Organisation Profile.
Open the Subscriptions tab.
Go to Billing Details and click Edit.
Update the information in the VAT field and click Apply.
04/ Other ways to access Billing Details
Depending on your organisation type, you may also be able to access your billing details directly from a module.
Suppliers
As a supplier, you can access Billing Details from the Process Reporting Fee step within the ClearStream module. From there, click Edit to update your VAT information.
Chemical Formulators
As a chemical formulator, you can also access Billing Details from ChemCheck. Go to ChemCheck Settings, click Manage Subscription, then open Billing Details to edit your VAT information.
05/ Tips & Notes
Tip: Save your VAT or Tax ID in your organisation profile before purchasing a subscription. This ensures it is pre-loaded at checkout and the correct tax treatment is applied automatically.