The system allows you to edit your chemical product information anytime. You can edit the name of the chemical product, Code, Formulator, Category, Type, and Description. You can also modify the chemical product’s Certifications and SDS. However, the ZDHC PID and the Self- Declaration on your chemical product cannot be altered.

Steps to edit your chemical Product:

1. Go to the Products  tab in your Home page.
2. Under the Action column of the chemical product that you want to edit, click Edit . This will redirect you to the Product Profile.
3. Fill in all fields that you want to modify.
4. Click Save  to save your updates or Cancel  to discard your inputs.

Formulators may download certain chemical product information by the Download Product feature of the ZDHC Gateway.

To download chemical product information:

1. Go to Products  page using the left navigation.
2. Under the Select column, tick on the check box  besides the chemical product you want to download. You may also Tick the check box directly under the Select  header to select all the chemical products.
3. Once you have already selected the chemical products you need to download, click on Download  to proceed.

Formulators may deactivate or reactivate their chemical products

To Deactivate:

1. Go to Products  page using the left navigation.
2. Under the Select column, tick on the check box  besides the chemical product you want to deactivate. You may also Tick the check box directly under the Select header to select all the chemical products.
3. Once you have already selected the chemical product you need to deactivate, click on Deactivate . A pop-up window will ask for the confirmation of your chemical product deactivation.
4. Click Yes  to proceed or No  if otherwise.

To Reactivate:

1. Go to Products page using the left navigation.
2. Identify the deactivated chemical product you want to reactivate.
3. Under the Action column click  to Reactivate. A pop-up box will confirm the reactivation of your chemical product.
4. Click Yes  to proceed or No  if otherwise.

Formulators may delete chemical products. Only deactivated chemical products can be deleted. See “How do I deactivate/reactivate chemical product” For instructions.

To delete a deactivated chemical product:

1. Go to Products page using the left navigation.
2. Identify the deactivated chemical product you want to delete.
3. Under the Action column click the Delete  action.  A pop-up box will confirm the reactivation of your chemical product.
4. Click Yes  to proceed or No  if otherwise.

Yes, the ZDHC Gateway – Chemical Module allows companies to make chemical products private or public.

• Private means this chemical product information can only be viewed by the chemical formulator themselves. The Private function enables chemical formulators to temporarily save their chemical information in the ZDHC Gateway – Chemical Module before making it public.
• Public means this chemical product is visible to all registered manufacturing facilities and brands in the ZDHC Gateway – Chemical Module, including any MSDS/SDS documents that have been made available, together with the certification information or other chemical product information. The associated conformance level will be displayed on each Product Profile and summarised in the Company Profile.

The Products section in your profile permits you to see your chemical products which are visible to the public for viewing. Your chemical products are all assembled in the list. If you wish to view the chemical products, follow the steps below.

Steps to view your public Products:

1. Go to the Profile tab  in your Home page.
2. Click on the Products tab located on the middle section of the page. You will be redirected to the Products page where you can view the list of your chemical products.

The Products & Services section allows you to highlight the most significant Products and Services of your Company. To add or edit your Products & Services, follow the steps below.

Steps to add or edit your Products & Services details:

1. Go to the Profile tab in your Home page.
2. Go to Products & Services tab located on the left part of the page.
3. Click Edit on the right section of the empty banner of Products & Services. The text editor will show and you can now update the description and apply a style to the content.
4. Click Save  to save the changes or click Cancel  to discard your inputs.

No, due to privacy and confidentiality protocols, formulators are restricted from accessing the details of the other formulators' products on ZDHC Gateway.

Once you have created a product profile with all mandatory information, the product
needs to be reviewed by the indicated ZDHC Approved MRSL Certifier.

Until the product has been verified it is pending. Once verified the product moves into
active and can be published. The product remains active as long as there is a valid
certification.

Once a certification is expired, the product stays active and you have 8 weeks to add
a new certification until it becomes inactive. Products that have been labelled as
discontinued become inactive automatically after 6 months. If a product is labelled
as inactive it can also mean that the certification body has declined the certification.

After creating a product it will be private (unpublished) and only visible to your
organisation. After verification, products can be published and other organisations such
as brands, vendors and suppliers can see them.

If you no longer produce the product but there are remaining
inventories, you may tag it as discontinued so it can still be reflected in the
Performance InCheck report.

Please note: you may find products have a similar icon to discontinued products even
if you haven’t made this change. This is because those products are conformant
against an archived MRSL version. Though these products can still contribute to
Performance InCheck, they will not be publishable or visible on the ZDHC Gateway for
other users.

An upload of the SDS along with the product became mandatory on the 1st of January 2023 on the ZDHC Gateway.

The ZDHC Gateway is a one-stop solution for Suppliers to access all information about the chemical product they are using. By using the ZDHC Gateway, Suppliers can access not only ZDHC MRSL conformance details but also details on certifications, Safety Data Sheets (SDS) and other (optional) documents in one place.

Having a correct and complete SDS is a crucial aspect of process chemical management for Suppliers, as the information provided in the SDS can help them plan precautions for safe storage, handling, transport, and disposal of the chemical product being used. Moreover, Suppliers require the SDS for inputting information into the chemical inventory list. With the new policy, we have followed Suppliers’ and Brands' requests as they struggle to get correct and updated SDS from their supply chain partners to ensure more transparency and accuracy of product information shared with the Suppliers and Brands.

Suppliers, Vendors and Brands who are registered on the ZDHC Gateway can access the Formulator’s Safety Data Sheet(s).

SDS access on the ZDHC Gateway is meant to support the proper chemical management of our Suppliers. ZDHC is not using this information.

A Safety Data Sheet (SDS) is a standardised document that contains occupational safety and health data. SDSs typically contain chemical properties, health and environmental hazards, protective measures, as well as safety precautions for storing, handling, and transporting chemicals. All SDS must contain the 16 sections, described here, as per the following standards.

Please note that section 3 only requires information on product ingredients as per specified hazard type, there is no need to list the entire ingredient list.

Standards:

• ANSI Z400.1 (2004)
• EC 1907/2006 (REACH)
• EC 2001/58
• EC 1272/2008
• EU 2015/830
• EU 2020/878
• GHS (Global Harmonised System)
• ISO 11014 (1)
• JIS Z 7250:2005 (Part1)

ZDHC understands that there may be concerns about sharing proprietary information. However, Section 3 in an SDS is for a Formulator to declare the hazardous ingredients in the formulation only, with individual CAS numbers and approx % or parts used of each ingredient in the formulation.

Full ingredient information is not required to be given, only the hazardous ones with the hazard classification.  However, if the ingredient is an intellectual property of the Formulator, it is allowed to use "Proprietary" instead of naming the ingredient or CAS number, but the hazard and approximate % used must be mentioned. Thus, sharing of SDS does not necessarily mean that the Formulator has to disclose their trade secrets or intellectual property.

As per law, an SDS has to be in the official language of a country. If the official language is English, it can be in English. Many Formulators provide SDS in English, as it is a language commonly used. SDS software that is available to author SDS can provide the SDS in multiple languages.

An SDS needs to be in line with one of the following standards:

• ANSI Z400.1 (2004)
• EC 1907/2006 (REACH)
• EC 2001/58
• EC 1272/2008
• EU 2015/830
• EU 2020/878
• GHS (Global Harmonised System)
• ISO 11014 (1)
• JIS Z 7250:2005 (Part1)

Yes, instead of uploading the PDF file with the SDS, you can simply add the link to a webpage or an internal platform where the Safety Data Sheet is located. Note: this should not be an email address. Please refer to the question “How do I add a new Safety Data Sheet on my chemical product?” for instructions.

To add a new SDS to your chemical product, follow the steps below:

1. Go to the Products  tab on the left navigation panel.
2. Under the Action column of the chemical product you want to edit, click Edit . This will direct you to the Product Profile page.
3. Click the Add New SDS  on the Certification section located on the lower-left part of the page.
4. Select either Upload or Link from the dropdown list  :

   - If you select Upload, simply fill in all fields marked with an asterisk (*). Click Browse File  to upload your SDS from your local drive.

   - If you select Link,  input the Effective Date and the Link of your SDS. Note: the link must lead to a webpage or an internal platform where the SDS is located and should not be an email address.

5. To save your updates, click Save  or click Cancel  to discard your inputs.