Your Supplier Profile describes your facility. A profile can be active or historic. This article explains the difference and why a second profile can appear that you did not create on purpose.
Your Active Profile
The Active Profile is the profile used for your new and ongoing assessments.
You can only have one Active Profile at a time.
You can edit it whenever you want.
You can do multiple assessments with the same profile.
Historic Profiles
A Historic Profile is an older version of your profile that was used for a past assessment and that you have modified since.
Historic profiles are kept so that you can always see which facility information was used for each assessment.
They cannot be changed, so you cannot edit the record.
Why a Historic Profile appeared without you asking for it
If you edit a profile that is already linked to a completed assessment:
The platform saves the old version as a Historic Profile.
Your edited version becomes the new Active Profile.
Nothing is lost. Both versions still exist.
This happens even when your change is very small and it cannot be undone.
Creating a new profile
What happens depends on your current Active Profile.
It is linked to a completed assessment. Your current profile moves to your Historic Profiles and stays linked to that assessment. Your new profile becomes the Active Profile. Nothing is lost.
It is linked to a non completed assessment. The assessment is reset, and you need to start again the self-assessment with this new profile.
It is not linked to any assessment. There is nothing to keep for the record, so your new profile replaces it and the old information is lost.
What to check before you edit
If your assessment is already submitted, editing is safe. You simply get a historic copy.
If your assessment is still in progress, editing your profile can clear your self-assessment answers. Read "My self-assessment was reset. What happened?" first.