01/ Chemical products
The system allows you to edit your chemical product information anytime. You can edit the name of the chemical product, Code, Formulator, Category, Type, and Description. You can also modify the chemical product’s Certifications and SDS. However, the ZDHC PID and the Self- Declaration on your chemical product cannot be altered.
Steps to edit your chemical Product:
- Go to the Products
tab in your Home page.
- Under the Action column of the chemical product that you want to edit, click Edit
. This will redirect you to the Product Profile.
- Fill in all fields that you want to modify.
- Click Save
to save your updates or Cancel
to discard your inputs.
Formulators may download certain chemical product information by the Download Product feature of the ZDHC Gateway.
To download chemical product information:
- Go to Products
- Under the Select column, tick on the check box
besides the chemical product you want to download. You may also Tick the check box directly under the Select
header to select all the chemical products.
- Once you have already selected the chemical products you need to download, click on Download
to proceed.
Formulators may deactivate or reactivate their chemical products
To Deactivate:
- Go to Products
- Under the Select column, tick on the check box
- Once you have already selected the chemical product you need to deactivate, click on Deactivate
. A pop-up window will ask for the confirmation of your chemical product deactivation.
- Click Yes
to proceed or No
if otherwise.
To Reactivate:
- Go to Products
- Identify the deactivated chemical product you want to reactivate.
- Under the Action column click
to Reactivate. A pop-up box will confirm the reactivation of your chemical product.
- Click Yes
Formulators may delete chemical products. Only deactivated chemical products can be deleted. See “How do I deactivate/reactivate chemical product” For instructions.
To delete a deactivated chemical product:
- Go to Products
- Identify the deactivated chemical product you want to delete.
- Under the Action column click the Delete
action. A pop-up box will confirm the reactivation of your chemical product.
- Click Yes
Yes, the ZDHC Gateway – Chemical Module allows companies to make chemical products private or public.
- Private means this chemical product information can only be viewed by the chemical formulator themselves. The Private function enables chemical formulators to temporarily save their chemical information in the ZDHC Gateway – Chemical Module before making it public.
- Public means this chemical product is visible to all registered manufacturing facilities and brands in the ZDHC Gateway – Chemical Module, including any MSDS/SDS documents that have been made available, together with the certification information or other chemical product information. The associated conformance level will be displayed on each Product Profile and summarised in the Company Profile.
The Products section in your profile permits you to see your chemical products which are visible to the public for viewing. Your chemical products are all assembled in the list. If you wish to view the chemical products, follow the steps below.
Steps to view your public Products:
- Go to the Profile tab
in your Home page.
- Click on the Products tab located on the middle section of the page. You will be redirected to the Products page where you can view the list of your chemical products.
The Products & Services section allows you to highlight the most significant Products and Services of your Company. To add or edit your Products & Services, follow the steps below.
Steps to add or edit your Products & Services details:
- Go to the Profile tab
- Go to Products & Services tab located on the left part of the page.
- Click Edit
on the right section of the empty banner of Products & Services. The text editor will show and you can now update the description and apply a style to the content.
- Click Save
02/ Safety Data Sheet (SDS)
An upload of the SDS along with the product became mandatory on the 1st of January 2023 on the ZDHC Gateway.
The ZDHC Gateway is a one-stop solution for Suppliers to access all information about the chemical product they are using. By using the ZDHC Gateway, Suppliers can access not only ZDHC MRSL conformance details but also details on certifications, Safety Data Sheets (SDS) and other (optional) documents in one place.
Having a correct and complete SDS is a crucial aspect of process chemical management for Suppliers, as the information provided in the SDS can help them plan precautions for safe storage, handling, transport, and disposal of the chemical product being used. Moreover, Suppliers require the SDS for inputting information into the chemical inventory list. With the new policy, we have followed Suppliers’ and Brands' requests as they struggle to get correct and updated SDS from their supply chain partners to ensure more transparency and accuracy of product information shared with the Suppliers and Brands.
Suppliers, Vendors and Brands who are registered on the ZDHC Gateway can access the Formulator’s Safety Data Sheet(s).
SDS access on the ZDHC Gateway is meant to support the proper chemical management of our Suppliers. ZDHC is not using this information.
A Safety Data Sheet (SDS) is a standardised document that contains occupational safety and health data. SDSs typically contain chemical properties, health and environmental hazards, protective measures, as well as safety precautions for storing, handling, and transporting chemicals. All SDS must contain the 16 sections, described here, as per the following standards.
Please note that section 3 only requires information on product ingredients as per specified hazard type, there is no need to list the entire ingredient list.
Standards:
- ANSI Z400.1 (2004)
- EC 1907/2006 (REACH)
- EC 2001/58
- EC 1272/2008
- EU 2015/830
- EU 2020/878
- GHS (Global Harmonised System)
- ISO 11014 (1)
- JIS Z 7250:2005 (Part1)
ZDHC understands that there may be concerns about sharing proprietary information. However, Section 3 in an SDS is for a Formulator to declare the hazardous ingredients in the formulation only, with individual CAS numbers and approx % or parts used of each ingredient in the formulation.
Full ingredient information is not required to be given, only the hazardous ones with the hazard classification. However, if the ingredient is an intellectual property of the Formulator, it is allowed to use "Proprietary" instead of naming the ingredient or CAS number, but the hazard and approximate % used must be mentioned. Thus, sharing of SDS does not necessarily mean that the Formulator has to disclose their trade secrets or intellectual property.
As per law, an SDS has to be in the official language of a country. If the official language is English, it can be in English. Many Formulators provide SDS in English, as it is a language commonly used. SDS software that is available to author SDS can provide the SDS in multiple languages.
An SDS needs to be in line with one of the following standards:
- ANSI Z400.1 (2004)
- EC 1907/2006 (REACH)
- EC 2001/58
- EC 1272/2008
- EU 2015/830
- EU 2020/878
- GHS (Global Harmonised System)
- ISO 11014 (1)
- JIS Z 7250:2005 (Part1)
Yes, instead of uploading the PDF file with the SDS, you can simply add the link to a webpage or an internal platform where the Safety Data Sheet is located. Note: this should not be an email address. Please refer to the question “How do I add a new Safety Data Sheet on my chemical product?” for instructions.
To add a new SDS to your chemical product, follow the steps below.
Steps to add a new SDS for your chemical product:
- Go to the Products
- Under the Action column of the chemical product you want to edit, click Edit
- Click the Add New SDS
on the Certification section located on the lower-left part of the page.
- Select either Upload or Link from the dropdown list
:
- If you select Upload, simply fill in all fields marked with an asterisk (*). Click Browse File
to upload your SDS from your local drive.
- If you select Link, input the Effective Date and the Link of your SDS. Note: the link must lead to a webpage or an internal platform where the SDS is located and should not be an email address.
-
To save your updates, click Save
The system enables you to modify the content of your SDS by following the steps below.
Steps to edit the SDS of your chemical products:
- Go to the Products
- To edit the chemical products’ SDS, click the corresponding chemical product name.
- This will redirect you to the Products Profile Hover to SDS on the right.
- Click Edit
- Click the Edit button
under the action column on the SDS that you want to edit. You will be redirected to the SDS Details.
- Fill in all fields marked with an asterisk (*).
- You can upload a PDF file of your SDS by clicking Browse File
To easily find the specific SDS that you need, you can use the filter search function. To apply these filters, follow the steps below.
Steps to filter your searches on SDS section:
- Go to the Products
- For SDS verification, click the corresponding chemical product name. This will redirect you to the Product Profile.
- Click Edit
- Click the View SDS List
and you will be redirected to the SDS Details.
- Select the Advanced Filter
drop down button on the upper-left part of the page.
- Input the Language, Standard, Effective Date, and Update Date, on the menus provided on top of the page. The filter will automatically generate the result after your selection.
Your SDS provides chemical safety information of your chemical products. It is intended to provide extensive information about the properties of chemicals in your chemical product and the impact it can have with regard to the overall health and safety in a workplace. If you need to view your SDS, follow the steps below.
Steps to view the SDS of your chemical product:
- Go to the Products
- To view the SDS, click the corresponding chemical product name and you will be redirected to the Product Profile.
- Click the View SDS List
To delete an SDS, follow the steps below.
Steps to delete the SDS of your chemical products:
Go to the Products tab in your Home page.
- To delete an SDS, click on the corresponding chemical product name. This will redirect you to the Product Profile.
- Scroll down to the SDS section at the lower-right section of the page.
- Click View SDS List
- Click the Delete button
for the SDS that you want to remove.
- Click Yes
If your SDS is not yet verified, you can resend it and notify the Account Admin to check it. If you opt to resend verification, follow the steps below.
Steps to resend your SDS for verification:
- Go to the Products
- For SDS verification, click the corresponding chemical product name. This will redirect you to the Product Profile.
- Click Edit
- Click View SDS List
- Click the Send to check
button of the SDS for verification.
- Click Yes
The SDS of a specific product can be downloaded, read or used offline. A successful downloaded file is stored in your local drive in PDF format.
To download an SDS of your chemical product, follow the steps below:
- Go to the Products
- Under the SDS column, click the Download icon
of the corresponding chemical product name. This action will automatically download the file and store it in your local drive
To download a chemical product’s SDS through Search:
- Click Search on the left navigation tab.
- Click Browse by Substrate.
- Select a substrate.
- Click a chemical product’s name.
- Click the SDS tab.
- Click View to download the SDS.
03/ Certificate
Report Number, Report Date, and the PDF file of the report that you are required to attach. To edit your Certificate details, follow the steps below.
Steps to edit the Certificate details of your chemical products:
- Go to the Products
- To edit the Certificates details, click the corresponding chemical product name and you will be redirected to the Product Profile.
- Click View Certificates
on the Certification section located on the lower-left part of the page and you will be redirected to the Certificate List.
- Click Edit
- Fill in all required fields (*).
- Click Save
Chemical products that have numerous certifications can be consolidated into one single chemical product with multiple certifications attached to it. To do this, follow the steps below.
Steps to add a new certificate in your chemical product:
- Go to the Products
- Under the Action column of the chemical product that you want to edit, click Edit
- Click Add New Certificate
- Once selected, simply fill in all fields marked by an asterisk (*) and upload a Certificate by clicking Browse File
- Click Save